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It can be a challenge running children’s programming that’s fun and exciting while reassuring parents that their kids are in safe hands. Plus, there’s always new norms to keep up with, which can be a challenge. But did you know there are tools out there to make it all easier?

What if we told you it’s possible to save time while making your activities even safer by automating almost all of it online?

Ask the Right Questions Up Front With Digital Forms

By using software that has customizable forms with over 250 possible fields — which can be set to mandatory or optional — you can gather the information your organization needs.

Whether it’s collecting basic information, specific age group requirements or a permission slip for field trips, the added efficiency of digital forms doesn’t stop there. Use software that makes forms part of the registration process and you won’t be chasing parents to bring back printouts.

Instant Access to Participant Profiles

Once you have all the information you need, how do you use it to make your environment safer? With software that auto-fills client profiles from form data you’ll have easy access to the information on the go.

Running a cooking class? Instructors can check the class roster for food allergies or intolerances on the spot. Heading out for practice on a particularly hot day? Coaches can keep a close eye on players with asthma.

Plus, with software parents have access 24/7 to update their child’s profiles, including emergency contact, authorized guardians and participant photo.

Track Child Pick-Ups Efficiently and Responsibly With Access Management

Ever heard the term access management? It’s the technical term for all automated tracking done at the entrance and exit of facilities with software. At the basic level, it can help with monitoring the status memberships, class passes and flag profile issues right at the front door.

When it comes to children’s programming, kids can scan in and out allowing you and parents to track attendance. Access Management can also help if there is a need to trace a child’s presence in the facility for potential exposure to an illness.

With this feature you can keep records of approved guardians, monitoring who is picking up your participant once your day, sport, lesson or activity is over.

Streamline Processes to Focus on What Matters: Kids

Part of making sure your environment is safe for children is ensuring you have the number of staff needed, and they have the tools and training for success.

With an online platform that allows you to add apps that can support your need to screen applicants, you can reassure parents you are doing your due diligence and the people surrounding their children check-out.

Once you’ve hired the staff, an eCommerce tool with learning platforms can train them to use all the safety and security features at their disposal. With videos, quizzes and webinars, your staff will be set up for success in no time.

It’s All About Making It Easier to Run Even Safer Programming

Upgrading your kids’ safety and security tools shouldn’t create more work. A platform that supports safety measures can help you make it happen without headaches.

Parents will feel more confident, your staff will be empowered and you’ll be able to focus on what you’re passionate about — encouraging, inspiring and educating children.

If you want to learn more about how you can make your programming safer by automating tasks with software, click here.

Alanna Crochetiere

Alanna is the content marketing manager at Amilia. Alanna works to create awareness about how technology can help organizations offer more to their members and grow their business. A former lifeguard and athlete, Alanna is passionate about helping community professionals discover Amilia’s SmartRec platform by sharing industry news and enabling them to connect with information and professionals that can help make their day to day easier.

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